The following have been put together to let participants know how the Annual Meeting Program gets put together, and how our sessions are conducted. Please drop us a note if we've missed something important!

• The WRSA Board has ruled that those attending the Annual Meeting must pay meeting registration fees.
• Additionally, all persons who appear in the program of the annual meeting must either: (a) be members of the WRSA, or (b) pay the higher, nonmember meeting registration fee for the Meeting.
• All papers submitted for the Annual Meeting are reviewed. Papers not passing the initial review are sent out for a second review. All papers not accepted for presentation have been subjected to at least two peer reviews.
• Three paper copies or an electronic file copy of each paper are submitted to the Program Chair by October 15, who in turn e-mails the paper to the discussant and the session chair in January. If the paper ultimately presented is not identical to the one submitted, it is the responsibility of the author to provide both chair and discussant with a revised version well in advance of the meeting.
• After being invited to present a paper, any author who becomes unable to present it at the Annual Meeting should inform the Program Chair immediately so as not to inconvenience the assigned discussant. Any invited presenter who has not paid registration fees and dues by February 1 may be dropped from the Final Program at the discretion of the Program Chair.
• All persons presenting a paper would provide a valuable service if they were prepared to both discuss one paper scheduled for another session and chair another session. It should be understood that when discussant and chair assignments are made, preference is given to persons not presenting papers. However, inasmuch as the number of people presenting papers normally exceeds the number offering to chair or discuss, paper givers are asked to serve as a "reserve force." Don't be surprised if you are assigned chair/discussant duties.
• Authors who revise their papers after submittal in October should send a new electronic copy to the Program Chair up until January 1. After that date it is their responsibility to inform discussant and chair of any further changes.
• Authors are requested to bring a minimum of fifteen copies of their paper to the meeting for distribution. Normally, papers will be distributed at the scheduled session.
• Sessions normally are supplied with an overhead projector, although quality cannot be guaranteed. If other AV equipment (e.g., a slide projector) is required, it is the responsibility of the paper presenter to make all arrangements and pay any costs.  The Association simply cannot afford the cost of providing video projector units for, e.g. PowerPoint presentations.  Please bring overheads!
• All invited papers presented at the meeting are given at least 45 minutes of program time, inclusive of discussion. Although the session chair is free to set specific time limits for presentations, formal discussions, and discussion from the floor, authors should plan to keep their presentations to 25 minutes and discussants should aim for no more than 10-minute presentations, allowing the remaining 10 minutes for open discussion from the floor.
• Persons organizing sessions of invited papers or other special sessions are responsible for supplying their participants with copies of all meeting materials, forms, etc.
• Discussants and those presenting papers should plan on arriving at their sessions 5-10 minutes early. This will provide time for presenters to meet the session chair and inspect AV setups, etc. As a courtesy to others in the session, paper givers and discussants are asked to attend all papers in the session.

 

 

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